Legal Assistant

Charlottesville (VA)

About the Legal Aid Justice Center:

The Legal Aid Justice Center is a nationally recognized nonprofit organization that partners with communities and clients to achieve justice by dismantling the systems that create and perpetuate poverty. Justice means racial justice, economic justice, and social justice.

From its offices in Charlottesville, Richmond, Petersburg, and Falls Church, LAJC is a fierce advocate for low-income clients and communities in Virginia. Just in the past year, we permanently repealed Virginia’s driver’s license suspension for court debt scheme, secured an injunction slashing the number of immigrants detained by ICE at the largest detention center in the Mid-Atlantic and passed a law giving Virginia oversight authority, won the nation’s first COVID-specific, statewide, and enforceable workplace safety standards, passed legislation enabling communities to set up civilian oversight for law enforcement, and decriminalized school-based disorderly conduct, which was a leading contributor to the school-to-prison pipeline, especially for Black students.

Founded in 1967, LAJC provides services under four key program areas: Civil Rights & Racial Justice, Economic Justice, Youth Justice, and Immigrant Advocacy. LAJC boldly tackles issues of systemic injustice and aims to raise public and policymaker awareness of some of the most pressing challenges facing low-income Virginia residents. For more information, visit www.justice4all.org.

About the position:

Legal Aid Justice Center seeks a Legal Assistant. Legal assistants play an essential role in the day-to-day operations of LAJC. The Legal Assistant communicates with clients in Spanish and English, conducts intake, helps with case management, document preparation and translation, maintains calendars, organizes files, maintains the lobby, and other administrative tasks as assigned. The legal assistant position is conducted in person, 8:30 am-5:00 pm, Monday-Friday, with the potential for one remote workday weekly after onboarding is complete.

Job Duties:

  • Establish and maintain expertise in the experience of community members at LAJC from start to finish.
  • Act as a Spanish language interpreter including client appointments and accurate translation of legal materials.
  • Conduct timely intake and other administrative functions through a race equity and social justice lens.
  • Schedule and confirm appointments, respond to phone messages, provide referrals, and conduct client intake.
  • Proactively expedite intake procedures and provide backup coverage for other admin positions. 
  • Conduct legal research.
  • Locate and develop relevant case information and prepare documents for review by attorneys.
  • Monitor compliance with deadlines.
  • Prepare documents for review by attorneys.
  • Organize and maintain the lobby and front desk.
  • Provide accurate fast-paced data entry and file maintenance.
  • Provide administrative duties as assigned.

Required Qualifications:

  • Strong commitment to social, economic, and racial justice
  • 3+ years as a legal assistant or closely related customer service experience in a law office or similar setting.
  • Spanish fluency.
  • Proficient in MS Office applications, including Word, Excel, Teams, and Outlook.
  • Ability to learn and effectively utilize case management systems, research sites, and other legal software.
  • Analytical thinker with excellent conceptual and research skills.
  • Demonstrated organizational skills and meticulous attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Ability to work independently and as part of a team.

Preferred Qualifications:

  • Legal Assistant or Paralegal certification.
  • Experience in Spanish/English translation in a law office or similar setting.
  • Notary Public.
  • Proficient in Westlaw and other legal research sites.

Location:

This role will be based in our Charlottesville office. Although a regular presence in the office is required, LAJC offers a remote work policy to support employees in co-creating schedules and arrangements that allow us all to do our best work.

Deadline:

December 15, 2022. We accept applications on a rolling basis and encourage candidates to apply as soon as possible.

Salary:

The salary band is $50,000 to $65,000. Placement on the range will be based primarily on years of relevant experience and the anticipated hiring range is between the beginning to the middle of the range.

Benefits:

Our mission is compelling, and our team members are passionate about their work, and so we recognize the need to provide generous benefits and encourage rest and a healthy work environment. For example, we provide:

  • Generous paid time off every year, including 3 to 6 weeks of vacation, 12 days of health leave, 6 weeks parental leave, and 14 holidays (not including bonus holidays/rest days allocated as needed)
  • 100% employer paid health, dental, and vision insurance, plus excellent family insurance with annual max of $2,400 premium contribution to LAJC-sponsored health plan
  • 403(b) retirement plan with 4% employer contribution (no required match)
  • Strong commitment to professional development
  • Relocation package

Application Instructions:

Email a cover letter and resume to Andrea Mayfield at hiring@justice4all.org. If you’re able, please submit your application as a single PDF titled “[date submitted in yyyy.mm.dd format][last name][first name][position sought].” Please include “Legal Assistant” in the email subject.

The Legal Aid Justice Center is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates of all identities, experiences, and communities to apply. The Legal Aid Justice Center is committed to strengthening the voices of our low-income clients, working in collaboration with community partners, and rooting out the inequities that keep people in poverty. We strive to take on the issues that have broad impact on our client communities and to be responsive to client input. Recognizing the particular impact of racism on our clients and staff, we devote special attention to dismantling racial injustice. All applicants must be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe. In reviewing applications, we look for evidence that applicants have experience and/or thoughtfulness in working with traditionally marginalized populations. 

Vaccination Requirement: The Legal Aid Justice Center requires all employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment. Proof of vaccination or accommodation request must be provided within one day of employment.

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